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Quantum IP Administrator

At QuTech, inventions are made continuously. You help our scientists and quantum technology officer(s) to properly register and administrate these inventions. As our Quantum IP Administrator, you will be crucial in enabling Quantum Computing and Quantum Internet. You cannot get any closer to breakthrough technology than this!

Job description

As Quantum IP Administrator, you will administrate and register IP, be the first point of contact for such IP, facilitate and monitor a patent portfolio and report to the QuTech Director of Business Development on the management and progress of such IP. You will facilitate this by planning IP Board meetings, taking minutes, generating progress reports based on the information disseminated during such meetings and providing overall management information based on the QuTech IP portfolio.

In this role you will work together with the Quantum Technology Officer(s) based at QuTech, who will turn to you for guidance on all IP administration questions and confer with you on how to raise IP awareness with QuTech researchers and engineers. You will do such while working from within the I&IC, where you will have access to the TU Delft IP Management System and work in sync with the two TU Delft IP Administrators (who have the same role, but oriented to non-QuTech TU Delft IP).

What you will do

As Quantum IP administrator you are the proverbial spider in the web between your colleagues from the QuTech BD team, the Innovation & Impact Centre and TNO, as well as scientists, patent offices and contract partners. Your expertise in patent administration is paramount, but you can also expect to periodically be asked to provide advice and support in the field of software, brand/model registration, layout design for integrated circuits as well as licences and (international) contracts relating to these fields.

Your tasks will primarily include IP management and administrative activities such as:

  • Supervising the filing of patent applications, including ensuring that all formalities surrounding the filing process have been met;
  • Coordinating with relevant organizations with regard to patent application or QuTech IP;
  • Maintaining and administering all QuTech files in TU Delft’s patent management system (IPMS) and processing incoming and outgoing correspondence in it;
  • Creating and monitoring deadlines and (office) actions related to QuTech IP;
  • Providing IP training and guidance to the Quantum Technology Officer(s);
  • Maintaining the IPMS patent database and being the focal point for all matters relating thereto both internally and externally;
  • Taking on the role of IP Board Coordinator in providing secretarial support to the monthly QuTech IP board meetings;
  • Maintaining contacts with scientists, engineers, patent attorneys, and authorities from various organizations;
  • Tracking IP developments with respect to business development and contracts;
  • Maintaining up to date knowledge on changes in patent laws that may affect administrative procedures.

You contribute to the organisational goals by converting the above into management information, monitoring IP progress and providing periodic overviews/reports on the results to the QuTech Director of Business Development.


You are a suitable candidate when you have:

  • Thorough knowledge of the patent application and maintenance process (preferably as certified Formalities Officer);
  • At least 4 years of relevant IP work experience, preferably at a corporate patent/IP department or as assistant to a patent attorney;
  • A relevant education at associate/bachelor’s degree (HBO) level;
  • Ability to work accurately and independently, with a service-minded and quality-oriented attitude;
  • Enthusiasm: you like to think along with others, tell them about your work, to cooperate, provide guidance and raise awareness about IP;
  • Flexibility: you can ‘switch gears’ quickly and keep several balls rolling at once, because you can plan well and work in a structured way;
  • Ambition to take responsibility in a complex multi-stakeholder environment;
  • Good contact and communication skills, most importantly under time pressure;
  • Ability to speak and write in English fluently.

Dutch citizenship or a European working permit is required to apply. Salary and benefits are in accordance with the Collective Labour Agreement. The actual salary will be based on your knowledge and relevant work-experience.

Conditions of employment

  • A contract with TU Delft, a top international university combining education and research in science, engineering and design and known for its pioneering, for instance in the creation of the world-famous Dutch waterworks
  • Excellent opportunities to apply your IP knowledge, to extend your network to the academic realm and to teach and train them on IP procedures
  • A salary of maximum €4.670,- gross per month (at 38 hours/1.0 fte)
  • 2-year contract with the prospect of permanent employment
  • Excellent pension scheme and a monthly work costs contribution
  • A year-end bonus, paid as a pro-rata bonus in December (13th month pay)
  • The possibility to partly compose your own employment conditions package
  • The opportunity to work flexible hours
  • An extensive leave scheme and partly paid parental leave
  • Sports with discount and participation in the TU Delft Health Coach Program

TU Delft

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

At TU Delft we embrace diversity as one of our core values and we actively engage to be a university where you feel at home and can flourish. We value different perspectives and qualities. We believe this makes our work more innovative, the TU Delft community more vibrant and the world more just. Together, we imagine, invent and create solutions using technology to have a positive impact on a global scale. That is why we invite you to apply. Your application will receive fair consideration.

Challenge. Change. Impact!

Where you will be working

QuTech was founded in 2014 as a collaboration between Delft University of Technology (TU Delft) and the Netherlands Organisation for Applied Scientific Research (TNO). It is positioned as separate research institute within the TU Delft organization. Our mission: to develop scalable prototypes of a quantum computer and an inherently safe quantum internet, based on the fundamental laws of quantum mechanics.

Quantum technology is among the most far-reaching and challenging technologies of our time. To address this challenge, we bring together scientists, engineers and industry in an inspiring environment. We are jointly creating the quantum future, because we believe that quantum technology has world-changing potential in many social and economic sectors, including health, agriculture, climate and safety.

Your team

You will be a part of the Intellectual Property (IP) department (which is one of the various departments within the Directorate Legal Services of TU Delft) and will work for the Innovation & Impact Centre (I&IC), based at the TU Delft Campus. QuTech is expanding at an accelerated pace and your main goal is to improve and help to grow our quantum business at the same speed. You will facilitate such by administrating and registering all QuTech IP, and play a key role in the QuTech Quantum IP Board where you will bring together the teams from QuTech Business Development (BD), TU Delft Innovation & Impact Centre and TNO IP & Contracting to report on decisions and progress.

Additional information

Soft landing in The Netherlands

Starting out in a new country presents a challenge for international applicants. Therefore the ‘Coming to Delft’ Service programme will provide you support ranging from informative events and finding accommodation to the Dual Career support for accompanying partners (wishing to continue their career in the Netherlands).

Moreover on TU Delft Campus there is an International Children’s Centre that offers our employees child day-care and an international primary school. The international secondary school is located close to campus. ‘Coming to Delft’ services are not only available for international non-Dutch applicants, Dutch applicants returning to the Netherlands will be supported as well.

Application procedure

Would you first like more information about the position? Please call or email Adriaan van Noord (015-27 86902 or a.j.e.vannoord@tudelft.nl). For questions about the procedure, please contact our Recruiter Audrey Monje at a.monje@tudelft.nl.

A pre-employment screening can be part of the selection procedure.

We are looking forward to receiving your application. The deadline is the18th of September 2022.

Apply now

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